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RULES OF ANDHRA PRADESH RESIDENTIAL EDUCATIONAL INSTITUTIONS SOCIETY, HYDERABAD - 500 001.

Definition:

In these rules, unless the context otherwise requires:

i) “Board” means the Board of Governors constituted under Article 5 of the Memorandum of Association.

ii) “School” & “College” means a Residential School and College (Gurukula Vidyalayam) established by the Society or any other residential school affiliated to the recognised by the Society.

iii) “Secretary” means the person appointed as the Secretary to the Andhra Pradesh Residential Educational Institutions Society.

iv) “Society” means the Andhra Pradesh Residential Educational Institutions Society.

Office:

The main office of the Society shall be situated at Hyderabad and branches may be established at such other places as the Society shall determine.

Membership:

(a) The Society shall have as its members all the persons representing the Board and such other persons as the Government of Andhra Pradesh in the Education Department may at any time admit by nomination to be the members of the Society.

(b) The Management of the Society shall vest in a Board of Governors consisting of 11 Ex-Officio Members (One Chairman and 10 Members) and 9 other members as detailed under Article 5 of the Memorandum.

Roll of Members:

The Society shall keep a roll of members giving their addresses and occupations. If a member of the society changes his address, he shall notify his new address to the Secretary, who shall thereupon enter his new address in the roll of members. If the member is falls to notify his new address, his address in the roll of members, shall be deemed to be his address.

Duration of Member Ship:

Term of the member of the Society or Board other than the Ex-officio members thereof shall be for a period of three years from the date of their nomination.

Termination:

The term of a nominated member of the Society or Board may be terminated by the authority nominating at any time for good and sufficient reasons and after giving any opportunity of making a representation and any person who is nominated in his place shall hold office as member of a full term of three years from the date of his nomination.

Disqualification:

A nominated member of the Society or the Board shall cease to be such member, if (a) he becomes of unsound mind or is adjudged by a competent court as insolvent or is convicted for a criminal offence involving moral aptitude; (b) he fails to attend three consecutive meetings of the Board without obtaining leave of absence from the Chairman.

Resignation:

Any member of the Society or Board, may resign from the membership of the Society in writing addressed to the Secretary and shall take effect when it has been accepted by the Chairman on behalf of the Society.

Filling of Vacancies:

(a) Any vacancy caused in the membership of the Society by reason of death, resignation or other-wise shall be filled by nomination or appointment by the authorities entitled to make such nomination or appointment, as the case may be under these rules.

(b) No act of the Society or Board or of any officer of the Society shall be deemed to be invalid by reason only of the existence of any vacancy or any defect in the organisation of the Society or in the formation of the Board or in the appointment or nomination of a member or officer, on the ground that such member or officer was disqualified for his office.

Authority & Officers of the Society:

(a). The Officers of the Society shall be the Secretary, the Deputy Secretary, the Assistant Secretary and such other functionaries as may be appointed by the Board. The Secretary shall also be the ex-officio Secretary of the Board.

(b) All Officers of the Society, except the Secretary, shall be appointed by the Chairman for such period and on such terms and conditions as the Chairman may think fit and proper. The Secretary shall be appointed by the Chairman with the concurrence of the Government of Andhra Pradesh in the Education Department.

Meeting of the Society and Board:

(i). There shall be an annual general meeting of the Society to be held at such time, date and place as may be determined by the Chairman.

(ii) The Chairman may, at any time, convene any meeting of the Board or a special meeting of the Society whenever he thinks fit.

(iii) The business to be transacted at the meetings of the Society and Board and the procedure to be followed there at shall be such as may be laid down in the bye-laws made by the Board in this behalf.

Quorum for meetings of the Board:

Four members of the Board present in person shall form quorum at every meeting of the Board.

Suits by or against the Society:

The Society may sue or be sued in the name of the Secretary.

Powers and functions of the Board:

The Board shall perform the following functions, namely:

(i) to prepare and execute detailed plans and programmes for the furtherance of the objects of the Society.

(ii) to administer the funds of the Society and to manage the properties of the Society,

(iii) to sanction and appoint such officers and other employees as may be required for the efficient management of the affairs of the Society and to regulate their recruitment and conditions of service,

(iv) to enter into agreements for and on behalf of the Society,

(v) to appoint committees, study groups or working groups for disposal of any business of the Society or for expert advice in any matter pertaining to the Society,

(vi) to make bye-laws for the regulation and conduct of business and management of the affairs of the Society and for the furtherance of its objects including the allowances payable to the members and to annul, amend, alter, vary or modify, from time to time, the bye-laws so made,

(vii) to make regulations or determining the conditions of service of the Secretary and other officers and employees of the Society,

(viii) to affiliate to the Society any institution having objects similar to those of the Society or to recognise any other institution and

(ix) to perform such other functions as are necessary and expedient for the furtherance of the objects of the Society and for carrying out its purposes.

Funds of the Society:

(1).The Society shall maintain a fund to which shall be credited all fees and other charges received by the Society and all moneys received by the Society by way of grants, gifts, donations, benefactions, requests or otherwise and all other moneys received by the Society in any other manner or from any other source.

(2) The said funds shall be applied towards meeting the expenses of the Society and the Board in the performance of the functions under these rules, bye-laws or regulations, including the allowances payable to the members and the salaries and allowances payable to the officers and other employees of the Society.

Accounts and Audit:

(1) The Society shall maintain proper accounts and other relevant records and prepare an annual statement of accounts showing the income and expenditure of the Society for each year.

(2)The accounts of the Society shall be audited annually by the examiner of Local Fund Accounts

(3) Every auditor shall have in the performance of his duties, at any reasonable time, access to the books, accounts and other documents of the Society.

(4) As soon as may be practicable at the end of each year, the audited accounts of the Society together with the audit report thereon shall be forwarded to the Government.

(5) The expenditure incurred in connection with audit shall be payable out of the fund of the Society.

Amendments to Rules:

An amendment of these rules may be made by a resolution of the Society and any such amendment shall come into force on the date immediately following the expiry of three months reckoned from the date of its receipt by the Government with Education Department, provided that if before the expiry of the said period of three months the Government direct that the amendment shall be modified in any manner or that it shall not be made the amendment shall have effect only in such modified form or be of no effect, as the case may be.

Annual Report:

The Society shall submit annually within six months of the closing of the previous year, to the Government of Andhra Pradesh in the Education Department, a report on the working of the Residential Schools and other institutions managed by it during the year under report, together with an audited statement of accounts showing the income and expenditure for that year.